You can use the if-then function whenever you make a logical comparison between a value in a cell and an expected outcome. Related: 15 Common Logical Fallacies Examples When to use the if-then function If the value that is displayed in cell A1 of the spreadsheet is greater than 25, then the text in cell B2 reads as "Yes." Otherwise, the text reads "No" in the cell. =IF(something is true, then do something, otherwise do something else)įor example, you might type the following into cell B2: The formula for the IF function in Excel is: These are the only comparisons that the if-then function in Excel makes. A TRUE result means that your selected values meet your expectations, while a FALSE comparison is when your selected values don't meet your expectations. The if-then or IF function in Excel is a logical comparison tool you can use to determine if values meet your expectations.
#How to create an if then formula in excel how to#
Related: Basic Excel Formulas and How To Use Them What is the if-then function in Excel? In this article, we discuss what the if-then function in Excel is, when and how to use it and some examples and tips that may help you with your next Excel spreadsheet. Using Excel's if-then function, you can create logical comparisons that return values you can use in complex processes. Knowing how to compare values from the data you work with can help you save time using Excel. You can always ask an expert in the Excel Tech Community or get support in the Answers community.Using Excel to accomplish calculations that would take a lot of time by hand is one of the major benefits of the program. This usually means that the formula is misspelled. To see the right value returned, add argument text to the two arguments, or add TRUE or FALSE to the argument. There was no argument for either value_if_true or value_if_False arguments. The only exception to that is using TRUE or FALSE, which Excel automatically understands. Note: If you are going to use text in formulas, you need to wrap the text in quotes (e.g. In this example, the formula in F7 is saying IF(E7 = “Yes”, then calculate the Total Amount in F5 * 8.25%, otherwise no Sales Tax is due so return 0) So the formula in E2 is saying IF(Actual is Greater than Budgeted, then Subtract the Budgeted amount from the Actual amount, otherwise return nothing). In the above illustration, instead of returning a text result, we are going to return a mathematical calculation. In the above example, the IF function in D2 is saying IF(C2 Is Greater Than B2, then return “Over Budget”, otherwise return “Within Budget”) You can also nest multiple IF functions together in order to perform multiple comparisons. You are not limited to only checking if one thing is equal to another and returning a single result, you can also use mathematical operators and perform additional calculations depending on your criteria. In this example, the formula in cell D2 says: IF(C2 = 1, then return Yes, otherwise return No)As you see, the IF function can be used to evaluate both text and values. In the above example, cell D2 says: IF(C2 = Yes, then return a 1, otherwise return a 2)
The value that you want returned if the result of logical_test is FALSE.
The value that you want returned if the result of logical_test is TRUE. Use the IF function, one of the logical functions, to return one value if a condition is true and another value if it's false.
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